I’m Too Busy to Set Up Automation—Where Do I Start?

Let’s be honest—if you had time to set up automations, you probably wouldn’t need them.  But that’s the trap: Being so buried in busywork that you never step back to fix the problem causing the busywork.  The good news? You don’t need to overhaul everything. You just need a few high-impact automations to start.  Here’s where to begin.

1. Missed Call Text-Back: The Fastest Win in the Game

Most small businesses lose leads because they miss a call and don’t follow up quickly enough.

Set up an automation that:

• Sends a text to the missed caller instantly
• Thanks them for reaching out
• Offers a booking link or lets them text back with questions

It takes 10 minutes to set up—and it could save you thousands in lost revenue.

Check out How to Use Automation to Reclaim 10+ Hours a Week for proof on what this adds back into your calendar.

2. Auto-Reply to Form Submissions

Instead of letting a lead go cold:

• Send a confirmation message
• Set expectations: when you’ll follow up or what happens next
• Include a helpful link or testimonial

It makes your business look polished and responsive—and builds trust from minute one.

3. Review Request Automation

If you're doing good work but barely getting reviews, automation fixes that.

After a job is marked complete, trigger:

• A thank-you text or email
• A simple review link (Google, Facebook, etc.)
• A gentle reminder a few days later

Tools like GoHighLevel or NiceJob make this seamless.

Check out Automate Smarter: Avoid These Common Mistakes to learn what not to do as you build more automations.

4. Appointment Reminders

No-shows cost you time and money. Fix it with:

• A reminder 24 hours before
• A text an hour before
• A reschedule link if they can’t make it

This takes no ongoing effort from you—but it will protect your schedule and reduce last-minute chaos.

5. Welcome Sequence for New Clients

When someone books:

• Send a welcome message
• Attach any pre-work or intake forms
• Set expectations about next steps

This saves you hours each week AND gives the client a better experience from day one.

Real Example: Craven Maintenance & Property Services

Craven Maintenance, a UK-based property service company, added three automations:

• Missed call text-back
• Instant review request
• New client welcome flow

The result? Their client response rate increased by 42%, and they saved over 5 hours a week in admin time.

Source: GHL Agency Case Study, 2023

Final Takeaway

Automation doesn’t have to be complicated. It just has to be intentional.

Start with:

• Missed calls
• Form responses
• Review requests
• Reminders
• Onboarding

Get those dialed in—and you’ll free up time, boost conversions, and finally catch your breath.

Next Steps

Too busy to set all this up yourself? That’s where we come in. Schedule a Business Audit with The Omnia Co and we’ll pinpoint the exact automations you need to buy back time and grow without burnout.